Privacy Policy
PRIVACY POLICY
Last updated: September 1, 2025
At Datafitters Solutions B.V. (“we,” “us,” or “our”), we are committed to protecting your personal data. This privacy policy explains what data we collect, how we use it, and what rights you have.
1. About Us Datafitters Solutions B.V. is a platform that helps organizations gain insight into and optimize their Microsoft Cloud licenses. You can reach us at info (at) datafitters.com or visit our website at datafitters.com.
Company Details:
- Company: Datafitters Solutions B.V.
- Websites: datafitters.com
cloud-save.com
cloudbesparing.nl - Email: info (at) datafitters.com
2. What Data Do We Collect? We collect and process the following personal data:
- Contact Information: name, email address, phone number (when provided)
- Business Information: company name, job title, license information (when relevant)
- Website Usage: IP address, browser information, cookie data
- Communication Data: records of your interactions with our support team
3. How Do We Use Your Data? We process your data for the following purposes:
- Providing information about our services and platform
- Performing analyses and optimizations of Microsoft Cloud licenses
- Customer service and technical support
- Marketing and communications (with opt-out options)
- Improving our website, platform, and services
- Compliance with legal obligations
4. Legal Basis for Processing We process your personal data based on:
- Consent: when you sign up for demos, newsletters, or marketing communications
- Contract Performance: when executing our service agreements
- Legal Obligations: where required by applicable law
- Legitimate Interest: to improve our services and prevent fraud
5. Data Retention We retain your personal data only as long as necessary for the purposes for which it was collected, or as required by applicable legal retention requirements. Typically:
- Contact inquiries: 2 years after last contact
- Customer data: Duration of contract plus 7 years for accounting purposes
- Marketing data: Until you withdraw consent or 3 years of inactivity
6. Data Sharing We do not sell or rent your personal data to third parties. We may share your data only when:
- Necessary for providing our services (e.g., with trusted service providers)
- Required by law or legal process
- Working with carefully vetted third-party providers for hosting, marketing, or support services (under strict data protection agreements)
All third-party processors are bound by data protection agreements and GDPR compliance requirements.
7. Cookies and Tracking Technologies We use cookies and similar technologies to improve our website functionality and user experience. You can manage your cookie preferences through your browser settings or our cookie preference center.
Types of cookies we use:
- Essential cookies (necessary for website functionality)
- Analytics cookies (to understand website usage)
- Marketing cookies (for targeted communications, with your consent)
8. Your Rights Under GDPR and applicable data protection laws, you have the right to:
- Access: Request a copy of your personal data
- Rectification: Correct inaccurate or incomplete data
- Erasure: Request deletion of your data (subject to legal requirements)
- Restriction: Limit how we process your data
- Portability: Receive your data in a structured format
- Object: Opt-out of processing for marketing purposes
- Withdraw Consent: Cancel previously given consent
To exercise these rights, contact us at info@datafitters.com. We will respond within 30 days.
9. Data Security We implement appropriate technical and organizational measures to protect your data against loss, misuse, and unauthorized access, including:
- Encryption of data in transit and at rest
- Regular security assessments and updates
- Access controls and staff training
- Secure hosting infrastructure
10. International Data Transfers If we transfer your data outside the European Economic Area, we ensure adequate protection through approved mechanisms such as Standard Contractual Clauses or adequacy decisions.
11. Changes to This Policy We may update this privacy policy from time to time. We will notify you of significant changes via email or prominent notice on our website.
12. Contact Us For questions about this privacy policy or to exercise your rights, contact us:
📧 info (at) datafitters.com
🌐 datafitters.com
📍 Datafitters Solutions B.V.